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Loading new Baseline Storage Sheets (BSS) into into the database requires the import to recognize the data in the various worksheets and allocate the correct standard metadata. Data that cannot be recognized automatically because it uses different terminology or different cell locations to the norm must be reconciled manually, requiring an additional level of effort.
Below are recommendations for data entry in a BSS that ensure that it will be easy to load into the HEA Baseline Database.
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The Community Full Name is constructed from the admin unit name (typically labeled District) and the community name (typically labeled Village) that are in rows 4 and 5 of the WB, Data, Data2, and Data3 worksheets in a BSS. The database uses these names to ensure that the data from the different worksheets can be linked to the correct Community entry in the database. Consequently, the spelling of those names in all places where they appear is critical to successfully recognizing the data.
Ideally, either cell validation or conditional formatting should be used to ensure that the names are accurate, for example, by comparing them to the Form 3 interview results in ‘WB’!C4:L5.
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